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You can apply permissions via a template that is used by your organization, or you can add permissions by clicking Restrict Access. #HOW TO EDIT A PROTECTED WORD DOCUMENT WITH PASSWORD WINDOWS#Use a Windows Live ID or a Microsoft Windows account to restrict permissions. ![]() Towards the bottom of the pane you'll find Restrict Permission.: Use Windows Live ID to restrict permissions. Click Exceptions or More users to control those who can edit. ![]() Click Settings to select which styles are allowed.Įditing restrictions You control how the file can be edited or you can disable editing. When you select Restrict Editing, you see these options:įormatting restrictions This reduces formatting options, preserving the look and feel you've selected. Restrict Editing (Word Only)Ĭontrol what types of changes can be made to the document. If you want to enforce protection from editing you should use the Restrict Editing function described below. Mark as Final simply notifies people who open the file that it should be considered final. Any user who opens the file will be able to click Edit Anyway if they wish to bypass this setting. Important: Mark as Final is not a security feature. If you click Edit Anyway, the document will no longer be marked as final. The next time you open it, you will see a yellow MARKED AS FINAL message at the top of the document. When you mark a document as final, Word asks you to save the file. When a file is marked as final, typing, editing, commands, and proofing marks are disabled or turned off and the file becomes read-only. ![]() You'll see the following options.Ĭommunicate that you're sharing a completed version of a file so that reviewers or readers are less likely to make inadvertent changes. In an open document, click File > Info > Protect Document. Allow users to read your file, but control changes Be sure to save your file to make that change permanent. To remove the password open the file, which will require the current password, go to File > Protect Document > Encrypt with Password. #HOW TO EDIT A PROTECTED WORD DOCUMENT WITH PASSWORD PASSWORD#For more information see: Remove or reset file passwords using DocRecrypt.Īfter you've added a password to your file, that password will need to be entered before anybody can open the file. DocRecrypt can't retroactively recover files that were password protected before you deployed DocRecrypt. Note that you have to deploy the DocRecrypt tool BEFORE the file in question is password protected. If you lose or forget the password, it cannot be recovered or removed.Įnterprises: If you're concerned about losing access to password protected Office files in your enterprise, the DocRecrypt tool might be for you. All you need to do is click “Find Next Region I Can Edit.End Users: Keep your password in a safe place. In the right-hand pane, you’ll also notice a new option that lets you hop from editable section to editable section. This is an identifier for users that those are the editable sections. Word now highlights, as well as brackets, the selected text. Go ahead and do so, then select “OK.” If you selected specific people for whom to allow editing, you’d select the “User authentication” option instead. The “Start Enforcing Protection” window will appear, warning you that the document isn’t encrypted and therefore susceptible to malicious users. If you’re on a company network and would like only to allow specific people to be able to edit the content, select “More users” and enter the users’ names (note that this requires access to a central, network user directory).įinally, under the “Start enforcement” section, click “Yes, Start Enforcing Protection.” This allows everyone that receives the document to edit the content you selected. Once the text is selected, head back over to the “Restrict Editing” pane and tick the “Everyone” checkbox under the “Exceptions” section. If you have specific content in two separate sections that you’d like to keep open for editing, hold the Ctrl key while you click and drag to add them to your selection. Go ahead and select the text by clicking and dragging your mouse across the text. Whatever parts you don’t select will end up as read-only. Now, you’ll need to select the parts of the document for which you do want editing allowed.
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